Advisory Business
ProManage and Principal Ownership
ProManage has been providing managed account or asset allocation services to retirement
plans since 1999, first as Strategic Financial Concepts and then after a merger with
ProManage Inc. in 2004, as ProManage, LLC, a Delaware limited liability company.
On May 31, 2023 ProManage, LLC became a subsidiary of Smart USA Co. Smart USA Co. is
a subsidiary of Smart Pension Limited.
Types of Advisory Services Offered
ProManage PROgram™
ProManage provides investment advisory services to defined contribution (such as 401(k),
403(b) and 457) plans and their sponsors. With the ProManage PROgram, our asset allocation
service, plan sponsors can provide their participants with an investment strategy based on
each person’s particular circumstances and the investments offered by the plan. Through an
analysis of specific plan and demographic data provided by the plan sponsor, the plan’s
recordkeeper, and other plan service providers, goals and objectives are set. Using a
participant’s particular circumstances (age, plan account balance, length of investment time
horizon, and where available salary, projected Social Security benefits, and, if applicable,
projected defined benefits and the choice of a user of ProManage’s online guidance tool,
Vision, to implement changes), ProManage develops an investment strategy for the
participant. Projections of Social Security benefits assume continued government funding and
payment streams without interruption or cuts in benefits. ProManage then creates and
manages a portfolio based on that strategy. ProManage will choose which investment funds
to use among those provided by the plan and in what proportions, based on a person’s
changing circumstances. ProManage will rebalance their accounts periodically. This service is
customized at the participant level only to the extent that it analyzes the above referenced
data.
ProManage creates a portfolio which may consist of mutual funds, institutionally managed
commingled funds and/or separate accounts, collective investment trusts (CIT) also known
as collective investment funds (CIF), and other investments which may be offered in a defined
contribution plan. ProManage assesses these investment products’ manager’s capabilities,
the investment objective of the product, and the products’ fit within the client’s investment
portfolio. This analysis includes both qualitative and quantitative evaluation techniques.
Qualitative factors that may be examined include, but are not limited to, investment
philosophy and process, investment style consistency, investment team, firm, and portfolio
holding characteristics. On a quantitative basis, factors ProManage evaluates include but are
not limited to fees/expenses, assets under management, performance, risk, downside
protection, risk-return tradeoffs, and correlations relative to benchmarks and other asset
classes. The evaluation process will include meetings with investment professionals when
available and appropriate.
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Plan Insight Reporting
ProManage offers Insight reporting which allows a plan sponsor to understand their
programs, potential design changes and see the progress their participants are making
towards meeting their financial needs in retirement. The report illustrates the diversification,
risk, and performance of assets in participant portfolios, their combined savings rates and
other statistics to give each sponsor a better picture of its plan. A periodic report such as a
Plan Health Check for the plan sponsor analyzes the overall health of their program and the
impact of the managed account service. Unlike reports that benchmark participant statistics
against a plan universe, Insight assesses the percentages of participants that are on track for
retirement and includes a demographic analysis. Insight reporting can encompass
customized reports designed to mine data from their plan. Vision metrics are available.
Retirement Readiness Statements can provide additional insight at the participant level.
Vision
ProManage also offers, through plan sponsor clients and plan providers, Vision its online
guidance tool offering simulations and statistical analysis for use by their participants. Each
plan sponsor client selects the parameters/assumptions and sets the defaults. Vision focuses
on saving and investing for and through retirement, while balancing the four retirement
levers – Retirement Age, Retirement Income, Savings Rate and Investment Risk. With this
online guidance tool, participants can fine-tune their retirement strategies online by
adjusting their assumptions (e.g., life expectancy, wage increase rate, projected Social
Security benefit), objectives and preferences and by inputting data such as certain other
retirement assets and benefits. Changes to the algorithm or underlying assumptions can
materially affect participants’ portfolios. Projected Social Security benefits assume continued
government funding and payment streams without interruption or cuts in benefits.
If the ProManage PROgram is offered by the plan sponsor, then the suggestions can be a
combination of a savings rate change and use of the PROgram. Consequently, with Vision a
person can choose to enable implementation of the suggestions generated, manually
implement the suggestions in whole or in part, or ignore the suggestions.
The Vision service utilizes stochastic financial modeling techniques, taking into account the
four retirement levers. The stochastic model is a complex Monte Carlo simulation that
evaluates numerous combinations of participant objectives and action steps to determine
which combinations provide a reasonable probability of achievement. Participants can
specify acceptable ranges for Retirement Age, Retirement Income Replacement, Savings
Rate, and Investment Risk (low, medium, or high) for the accumulation phase of their
retirement planning. They can also indicate how important each of these factors is to them.
In the decumulation module, Retirement Income Planner (“RIP”), which ProManage recently
developed, Vision can also inform those PROgram participants approaching retirement (e.g.
beginning at age 50 or 55) or already retired about investing and estimated potential
distributions during retirement while balancing applicable retirement levers. Participants can
add a retirement partner and that person’s retirement assets, as well as other investment
assets that are to be used for living expenses during retirement. Participants can also enter
other preferences affecting their withdrawals. Participants should estimate their expenses in
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retirement before comparing with Vision’s estimated potential distributions. Plan sponsors
can choose to include this module, and select the age threshold, as part of Vision.
The information generated by the algorithms used within Vision also can be incorporated
into a benefit statement that is delivered either in print form or online to plan participants.
Investment Consulting
ProManage accepts consulting assignments to help plan sponsors select and monitor
investment funds that will be made available to participants for the investment of their
retirement assets. ProManage also will consider accepting responsibility for selecting and
monitoring investment funds on behalf of the plan sponsor.
Employee Benefit Consulting
ProManage can help plan service providers or plan sponsors design, implement, and
monitor a wide variety of employee benefit plans, including but not limited to services such
as employee benefit statements. The benefit statement may be offered electronically or in
print.
Retirement Readiness Statements (“RRS”)
ProManage offers Retirement Readiness Statements for defined contribution plan
sponsors and service providers who wish to help their participants prepare for
retirement. ProManage’s benefit statements serve as a “reality check” on participants’
progress in the plan and can suggest actions to improve retirement readiness.
A statement can show a participant:
• Where they are expected to be based on their current retirement
savings and investment choices;
• Where they could be; and
• How they may get there by saving and investing in the plan during the
accumulation phase.
ProManage’s RRS methodology incorporates stochastic financial modeling
techniques
using numerous Monte Carlo financial simulations to determine with
statistical significance which potential outcomes provide a reasonable probability of
achievement.
RRS’ methodology can be somewhat similar to our Vision online guidance tool, which
stochastically models for a future retirement event. Vision focuses on saving and
investing for the specific purpose of retiring with a retirement income stream, while
balancing the four retirement levers – Retirement Age, Retirement Income
Replacement, Savings Rate, and Investment Risk (low, medium or high). RRS, while
focusing on the specific purpose of retiring, may vary two of those retirement levers,
Savings Rate and Investment Risk, to generate a given level of estimated Retirement
Income Replacement beginning at a given Retirement Age. ProManage works with
our clients to tailor the RRS’ approach to meet their needs.
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Other Services
ProManage also provides several advisory services separately or in combination. While the
primary clients for these selection and monitoring services will be defined contribution and
defined benefit plans, ProManage may also offer these services, where appropriate, to
institutional investors such as foundations and endowments. Selection and monitoring
services are comprised of five (5) distinct services: Investment Policy Statement Preparation,
Money Manager Selection and Monitoring, Investment Performance Monitoring, Employee
Communications and Recordkeeper Search and Evaluation. A client may choose to use any
or all of the five services described below:
Investment Policy Statement Preparation (“IPS”)
ProManage will meet with the plan sponsor or institutional investor (in person or over
the telephone) to determine the client’s investment needs and goals. ProManage may
then prepare a written IPS outlining the objectives of the plan and the roles and
responsibilities of various parties to achieve the stated objectives. The IPS will also
outline the criteria for monitoring and evaluating the investment performance of the
plan and its managers.
Investment Manager Due Diligence, Selection and Monitoring
ProManage will perform investment manager searches to assist the plan sponsor client
in their selection of qualified independent investment advisers. Based on a client’s
individual circumstances and needs, ProManage will determine which independent
adviser’s portfolio management is appropriate for that client. The investments
ProManage recommends will be based on an assessment of the investment manager’s
capabilities, the investment objective of the product, and the product’s fit within the
client’s investment program. This analysis will include both qualitative and
quantitative evaluations techniques. The evaluation process will include meetings with
investment professionals when available and appropriate, and typically an assessment
of various criteria, some of which may include: investment style consistency,
investment philosophy and process, performance, risk, risk-return tradeoffs,
correlation to benchmarks and other asset classes, diversification, fees, assets under
management, professional investment resources and expertise, retention of
investment professionals and adequacy of back office and trading resources. The
number/types of investment products recommended will be guided by the client’s
needs and objectives and industry norms.
Investment Performance Monitoring
Client investments will be monitored continuously based on the procedures and
timing intervals delineated in their Investment Policy Statement. Although ProManage
will not be involved in any way in the purchase or sale of these investments,
ProManage may make recommendations to the client as market factors and the
client’s needs dictate.
Employee Communications
For defined contribution plans where participants exercise control over
assets/investment decisions in their own accounts (“self-directed plans”), ProManage
will assist in targeting educational support and consult with educational providers to
communicate such needs.
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Recordkeeper Search and Evaluation
ProManage offers clients assistance in their search for a suitable recordkeeper.
ProManage can assist plan sponsors in their search and evaluation of these providers
to meet their varied needs, including ProManage’s PROgram and other services.
ProManage works closely with clients to identify the client’s criteria, factors and
weights, and the pool of candidates the client wants considered. After research and
review of the candidates, ProManage typically provides a list of recordkeepers to
choose from based on the client’s objectives. The client can choose from those or
pursue other options. ProManage’s aim is to provide information to help the client
with its process, not to recommend any one of the recordkeepers. We will disclose
potential conflicts of interest in advance of the client agreeing to use our services for
the search. Certain recordkeepers have integrated the ProManage PROgram in their
platforms; for more information, see Items 10 and 14.
Tailoring of Services
ProManage crafts solutions to meet the needs of plan sponsors and plan service providers
and their concern for their participants. ProManage’s advisory agreement is with the plan,
the plan sponsor or the plan service provider, not the individual participant. Clients can
impose restrictions on our investing in certain securities or types of securities. For example,
we have worked with clients who restrict investment in foreign securities. Others have limited
our universe of investments based on social investing objectives. In general, ProManage will
use the investment funds available as part of the core offerings within a plan, as chosen by
the plan sponsor in consultation and negotiation with their administrator, to create
diversified portfolios for each of our clients’ participants.
Within the Vision service we offer significant choices to plan service providers, plan sponsors
and individual participants that allow us to tailor our services to their needs. ProManage’s
customization for clients extends beyond selecting predefined parameters, such as with the
Retirement Readiness Statements.
In designing the Retirement Readiness Statements, we also offer choices to clients. These
include retirement readiness targets, objective retirement goals, system set-up assumptions,
and the universe of participants, plans and investments used. As a result, the definition of
Retirement Readiness varies by client. Benefit statements, of which RRS is only one type, can
be as simple as a compilation of multiple plans’ data highlighting savings opportunities. They
can be as sophisticated as a stochastically modelled retirement preparedness report that
makes both savings and investment suggestions. In general, ProManage will use the
investment funds or asset classes available as part of the core offerings for the plan(s), as
chosen by the plan sponsor or plan service provider, to assure diversified portfolios for our
client’s participants. Clients may impose restrictions on the magnitude or universe of
investments used.
The RRS parameters may encompass the retirement levers of retirement income replacement
target, retirement age range, suggested savings rate and level of investment risk as well as
assumptions addressing salary growth, inflation, capital market, life expectancy. Clients may
define the universe of plans and participants. Data used may include participant account
balance, employer-match or non-match, defined benefit plan, estimated social security
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benefits, among others.
For example, a client could define a successful Retirement Readiness scenario as having at
least a 75% probability of being able to retire between ages 62 and 67, with at least 80% of
final pay for initial retirement income (increased annually by an inflation factor (COLA)), for a
stream of payments that lasts through the participant’s expected life.
BeFine Financial Wellness Application -- Additional customization requested by a client and
implemented by ProManage is subject to additional fees as negotiated.
Wrap Fee Programs
ProManage does not participate in any wrap fee programs.
Assets Under Management
Total of clients’ assets under management as of December 31, 2023:
Discretionary: $5,350,515,424
Non-Discretionary: